ALUMNADO-VISITANTE-AL-OD-Info

Latin America & Other Destinations: incoming students

If you would you like to spend a semester or an academic year at the University of the Basque Country, please, check the following information:

DEADLINES TO RECEIVE INCOMING STUDENTS´ APPLICATIONS:
- Whole academic year (September 2024 to June/July 2025):           15 April 2024
- First semester (September 2024 to January 2025):                         15 April 2024
- Second semester (January 2025 to June/July 2025):                      15 October 2024

* To submit prolongations of studies, deadlines do not vary.

* We recommend not waiting until the previously mentioned deadlines to send the complete documentation of the nominated students. We receive multiple cancellations from students regarding problems with visas, either because of late applications or due to the elevated number of visas to be issued in the Consulates during November/December or June/July.

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Paperwork and documentation

STEP 1. Choice of center and courses at the UPV/EHU

A.- Confirm that your university has an exchange agreement with the UPV/EHU and that it includes the Faculty or School you are interested in.

B.- Once you have confirmed that there is an agreement, you should contact the Study Abroad or International Relations coordinator from your home university in order to learn about the application procedures, forms and deadlines.

Important: Read the section "IMPORTANT ASPECTS TO TAKE INTO ACCOUNT" before choosing a centre and the subjects to take.

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STEP 2. First documentation and online registration. Approval of your university

A.- If you are given approval, the Abroad/International Relations coordinator from your home university must send by email the following forms to incoming.international@ehu.eus:

  • Application form duly completed.
  • Scanned copy of your passport. The passport must be valid for the whole length of your stay. We would need your passport number to prepare your acceptance letter required to apply for your student visa.

This documentation will be sent to the center where the student will be hosted, for the admission, and to the Ministry for Foreign Affairs.

B.- Once you have been accepted by our Faculty, you will receive an invitation to complete your online registration. LINK TO THE INCOMING EXCHANGE STUDENT APPLICATION GUIDE.

Important: the communication in this first phase of admission will be exclusively with your Study Abroad/International Relations coordinator (for example, if there are questions or changes of the chosen courses).

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STEP 3. Admission letter

Once you have been accepted, we will send your home university by email the scanned letter of acceptance digitally signed; which is essential to start the visa procedures.

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STEP 4. Other paperwork before your arrival at UPV/EHU

You must get your student visa. Following the recommendations of SEPIE- Spanish Service for the Internationalisation of Education, we would be grateful if you could send a message to incoming.international@ehu.eus when you apply for the visa (only for appointments made from outside Spain).

You must prepare the dossier for your enrollment that must be handed in the secretary's office of your center at your arrival. To prepare the dossier you will need to contact your Study Abroad/International Relations Coordinator at UPV/EHU.

 

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STEP 5: Arrival at the UPV/EHU

A.- After your arrival, if you have questions regarding the courses you will follow during your stay, do not hesitate to ask your Study Abroad/International Relations coordinator at UPV/EHU. The Learning Agreement, that was signed before your arrival, is provisional; so you will be able to add or modify courses, if both your home institution coordinator and the UPV/EHU coordinator agree.

Remember that in order to enroll as an exchange student in the UPV/EHU you will need to be previously enrolled in your home institution.

B.- Go to the nearest Help Centre for visiting students in order to receive information regarding the activities offered in each Campus (Spanish and Basque courses, sport or cultural activities, WIFI and so on) and assistance in finding lodging.

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STEP 6. At the end of your stay at UPV/EHU

Before leaving the UPV/EHU, do not forget to:

  • Visit the international relations coordinator in your Faculty/School to inform of your departure date and obtain your Transcript of Records (or learn if it will sent directly to your home coordinator and when).

  • If your home institution requires a certificate of attendance, it must be signed by the Faculty/School´s coordinator.

  • Remember you should agree on the terms you leave your accommodation, turn in your key and get your deposit back.

  • Close your bank account and credit cards opened during your stay.

  • Return all library books you borrowed.

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ALUMNADO-VISITANTE-AL-OD-Aspectos-importantes

Important aspects to take into account

Distribution of Campuses and Centres in 3 geographical areas

Our university has three academic Campuses, placed in three different cities/provinces:

  • Campus of Álava: in Vitoria-Gasteiz.
  • Campus of Biscay: the centres are divided into two areas, Bilbao and Leioa. It is necessary to use the public transport to move from one place to another, that is why it is really difficult to study subjects from several centres of Bilbao and Leioa at the same time.
  • Campus of Gipuzkoa: Donostia / San Sebastián and Eibar.

Due to the long distances between the different Campuses, in case the students choose subjects from several centers, these centers must be located in the same Campus.

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Medical insurance for international visitors

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Important issues before selecting subjects

The UPV/EHU does not require visiting students a minimum amount of credits to attend, however, we do recommend taking at least 3 subjects per semester so that academically it is worth the stay.

We recommend students, before selecting the subjects, keeping the following in mind:

  • Our academic year may be different from yours. Before anything else, please, check the dates in which the subjects are taught in the website of each centre.
  • Find out if our academic offer matches up with your home studies. For that, check the description of the course (syllabus) available on the centre´s website.​​​​​​
  • Each semester different subjects are offered, so it is important for the student to verify that the chosen subjects are taught in the semester/s in which the he/she visits us (during first, second semester or annual).
  • Students will not be allowed to study full year subjects if they just stay one semester.
  • Most of fall (1st) semester final exams are taken during January. In case the student requests to change the date to December, he/she should check the possibility directly with the professor or the Faculty, that is why it cannot be guaranteed.
  • It is recommended to study subjects taught at a single centre. It will be allowed to take 1 or 2 subjects from another centre, as long as they are located in the same Campus and most of the subjects to be attended belong to the centre where the student will be admitted.
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Areas of Medicine (any Campus), Physiotherapy, Dentistry and Nursing (Leioa complex)

Institutions that have signed a bilateral agreement with the areas of Medicine (any Campus), Physiotherapy, Dentistry and Nursing (Leioa complex), must bear in mind that this Faculty will only receive applications sent from the student body within the 1st  deadline (before the 315th April), no matter the period of stay of the students here.

Because of the high level of saturation, we cannot guarantee a place for all students interested in a stay in this centre. That is why applications will be accepted preferably for the 1st semester (September 2024 to January of 2025).

Important: access to clinical internships of the 6th year of Medicine will only be allowed in the 1st semester (September to December 2024).

The international student body will not be accepted to clinical internships during June, July and August (summer break).

The application process in these areas will be managed in a different way: the home university should send by email the passport of each outgoing student, the contact email and data regarding the dates of the stay, internships or subjects to take. Later, the student will receive a link directly from the Faculty of Medicine and Nursing in Leioa; filling out that form is mandatory for the admission.

 

The Vice-Rectorate of Basque, Culture and Internationalization wishes you a nice stay and memorable experience at the UPV/EHU.

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